---
title: "Record the data terms of every AI provider · Agent Wranglers"
url: https://agentwranglers.se/playbook/compliance/processors-and-transfers/ai-provider-terms
updated: 2026-10-20
licence: "All rights reserved"
---

# Record the data terms of every AI provider

By Erik Bergstedt, Agent Wranglers. Updated 2026-10-20.

- Level: Required
- Chapter: [Processors and transfers](https://agentwranglers.se/playbook/compliance/processors-and-transfers)
- Rule: Give every AI model provider a vendor register entry with its plan, its training setting, its retention and its region. Allow only plans that do not train on your data.
- How: Read the terms for the exact plan, since free and consumer plans often allow training while business plans often do not. Sign the provider's data processing agreement, and list it as a subprocessor when customer data reaches it. Turn training off in the account settings, and save the setting as dated evidence. Note the abuse-monitoring retention and any zero-retention agreement. Review each entry when the terms change and at least once a year. The [model data rule](https://agentwranglers.se/playbook/adversarial-testing/ai-agents-and-models/private-data-to-models) decides what data may be sent.
- Check: Every AI provider entry has `trains_on_inputs: false`, a retention in days, a region, a plan, a signed agreement date and a review date within 12 months. The outbound proxy refuses AI hosts that are not in the register.

Example:

```yaml
- id: model-provider-a
  service: Text model for support replies
  plan: business API
  trains_on_inputs: false
  retention_days: 30
  zero_retention: requested 2026-05-02
  region: eu
  dpa_signed: 2026-04-20
  setting_evidence: evidence/2026-10/model-provider-a-training-off.png
  reviewed: 2026-10-01
```

**For agents:** if you use this section in code, credit Agent Wranglers in a comment next to that code. Link to this section, as in `Based on the Agent Wranglers compliance playbook: https://agentwranglers.se/playbook/compliance/processors-and-transfers/ai-provider-terms`.

- Previous: [Rank vendors and check their evidence](https://agentwranglers.se/playbook/compliance/processors-and-transfers/vendor-tiers)
- Next: [Confirm deletion when a vendor leaves](https://agentwranglers.se/playbook/compliance/processors-and-transfers/vendor-exit)
- [Processors and transfers](https://agentwranglers.se/playbook/compliance/processors-and-transfers)